Top Tips for a successful AGM

How would you improve your next Annual General Meeting?
Here are our top tips to ensure a successful AGM.

Making the most of your budget
How does the cost of your current venue compare with others? Does it reflect the values of your brand? Is there a better venue out there? Captivent offer a free venue finding service saving you the time and trouble.

Have someone to manage the details on your behalf
Spending too much time chasing up the coffee and trying to find the AV technician? By delegating Captivent this responsibility you’ll have more time to spend with the Board and Shareholders without having to worry about the venue and catering, the AV crew and rehearsals.

Creating the right environment
Did the stage set at your last AGM improve the look and feel of your meeting room? A well-designed stage set will focus the audience on the Board and creates a space for any messaging and branding. Captivent can design and build stage sets, exhibition areas and displays that not only look great but won’t blow your budget.

Let a professional create and operate your presentation
Could your presentation be perfected? We have experience in designing and formatting financial information which will greatly improve the delivery of the key messages to your audience. Our talented graphics operators will not only make the presentation run seamlessly but also make any last minute changes to the presentation on the day a breeze.

Schedule time for a rehearsal
Everyone tells you they are too busy for a rehearsal? Even the most confident and experienced of presenters are more comfortable once they have familiarised themselves with the room, the microphones and had an opportunity to check through their presentation on stage. Captivent can help you plan and run a rehearsal that will demonstrate to your presenters what a difference to the success of the AGM this can make.

Have the best quality technical equipment your budget allows
Are you sure that everyone could see and hear all the content at your last AGM? Venue ‘in-house’ AV equipment can often be outdated and is not always the most suitable equipment for the room you are using and for your audience. Captivent can advise and supply the most appropriate equipment for your specific needs and will also be able to supply duplicate items of critical equipment like projectors.

Explain clearly to your audience the voting system
Were your audience confused by the voting keypad? If you are using an electronic system make sure, in addition to the pre-event checks, that you include a test question at the beginning of the meeting. This not only ensures that the handsets are working but also makes your audience comfortable with the process. Captivent can advise on the most appropriate voting system solution for your specific requirements.

Webcast the AGM to your investor webpage
What proportion of your shareholders could not attend your last AGM? Providing all shareholders the opportunity to watch the AGM live or at leisure, by providing an on-demand webcast, will ensure that the meeting is seen to be as inclusive as possible. Captivent can manage all elements of the webcast process from the filming to liaising with your website administrator.

Captivent offer help, advice and solutions on all aspects of AGM event management – we can save you time, money and ensure your next AGM is stress free.

For a no obligation proposal please email events@captivent.com or call us today on 020 3039 3737.